Employee Benefits

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The Diocesan Finance Office assists parish personnel with enrollment and administration of group health insurance, employee retirement, group life insurance, cafeteria plans, and supplemental insurance plans.  Participation in these benefit plans are subject to eligibility guidelines.

The department also assists with background checks for employees and volunteers who work or participate in parish or school activities.  

For more information, please contact Ms. Amy Seachris.

 
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I have attempted to consolidate the information and forms that each of us will be using.  Please use the Employee Checklist for all new, termed & current (with changes) employees.  This, as well as the detailed outline below will guide you step by step through the requested diocesan forms.  If you have any questions or if something is unclear, please do not hesitate to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

NEW EMPLOYEE
 
1.  BCBS Enrollment Form with Timeliness Reminder (send to me for entry if they wish to enroll-please be sure they select which option they choose)
The following are handouts to the employee:
a. Continuation Coverage Rights Under Cobra (can also hand out at enrollment)
b. General Notice of Pre-existing Condition Exclusion (give to new employee, once you receive actual letter from employee, send to me)
c. Online Provider Directory
d. Medicare Part D Disclosure Notice Beneficiary Creditable Coverage Disclosure
e. Uniformed Services Employment & Reemployment Rights Act Notification (if applicable)
2.  Aflac & Flexible Spending (you’ll contact your representative to set up a meeting)
3.  Dodge City Diocesan Health Insurance Form 2011-2012 (send to me)
4.  Dodge City Diocesan Employees Benefit Selection Form 2011-2012 (send to me)
5.  Advance Insurance Enrollment Form (send to me for entry)
6.  Christian Brothers New/Change Form (send to me for entry)
7.  Christian Brothers Beneficiary Form (send to me for entry)
8.  Protecting God’s Children (let me know when they’ve attended a session)
9.  Background Check (send me the consent, I’ll run, I will receive billing & send you an invoice)
 
TERMED EMPLOYEE
1.  Take off BCBS & Advance Insurance (need what date they termed & I will enter)
a.  Notify employee that Life Insurance is cancelled.
2.  Aflac & Flexible Spending (you’ll contact your rep)
a.  Fill out Flexible Spending Account Termination/Leave of Absence Sheet
3.  Christian Brothers Change Form (send to me for entry)
4.  Cobra Notification (give to employee)
a.  Cobra rate is monthly rate plus 2%
b.  If not hand delivered to the termed employee, send certified return receipt (it is mandatory that the employee AND all dependents receive a copy)
 
CURRENT EMPLOYEE
1.  Dodge City Diocesan Health Insurance Form 2011-2012 (send to me each year during open enrollment)
2.  Dodge City Diocesan Employees Benefit Selection Form 2011-2012
3.  BCBS Change Form (life event, address, etc) (send to me for entry)
4.  Advance Insurance Change Form (name or beneficiary) (send to me for entry)
5.  Christian Brothers Change Form (name or address) (send to me & I’ll fax)
6.  Continuation Coverage Rights Under Cobra (can be handed out at enrollment-not required but good information for the employee)
 


Contact Information

Name Mrs. Amy Seachris
Email aseachris
@dcdiocese.org
Phone (620) 227-1525
 

Diocese of Dodge City
910 Central
PO Box 137
Dodge City, KS 67801
(620) 227-1500
dcdiocese@dcdiocese.org

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